Member records
Contact details, member ID, health form, signed agreement, documents and private notes on one page.
- Member ID from day one (GP-0001)
- Find anyone by name, phone or ID
- Health questionnaire (PAR-Q)
Members without email
Members without an email address
Add members with just a phone number, and give them a username and password yourself.
Set password · Ali Khan
Email—
Phone0300 555 0142
Usernamealikhan
hR7wKp4tMz9qXeCopy
Shown once. Their old sessions are signed out.
How it works
Not every member has an email address, or wants to hand one over. A phone number is enough to add them, at the desk or in an import.
They sign in with a username instead. Staff type a password for them, or have GymsPilotPro make a strong one — shown once, with a copy button, to hand over there and then. No reset email needed, and any session they already had is signed out.
Staff accounts work the same way: sign in with an email or a username, and a manager can set a password without anyone waiting for an email.
What it does
- A phone number is enough
- Sign in with a username
- Set or generate a password
- Shown once, never emailed
- Old sessions signed out
Where you find it
- Admin → Users → New User
- Admin → Users → Set password
- Admin → Staff → Set password
- Sign-in page
Goes well with
Related features
Switch from other software
Import members and their memberships from a spreadsheet, and check the result before anything is saved.
- Loose column matching, template included
- Preview before anything is saved
- Keeps joining dates and old member numbers
Security & roles
Two-step sign-in, roles for staff, and a record of every change.
- Two-factor sign-in by email
- Sign out every device at once
- Roles decide who sees what
Ready to run your gym from one place?
Book a demo and see your timetable, memberships and website on GymsPilotPro before you decide anything.